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How TravelPerk helps you enhance journey coverage compliance

Ensuring staff don’t overspend your corporation journey price range and keep inside coverage is a big problem for a lot of firms. As enterprise journey is often a big a part of your total firm price range, it’s important you retain this below management.

On this article, we’ll stroll you thru how TravelPerk makes journey coverage compliance straightforward in your entire group. From holding Claire in finance pleased with versatile insurance policies and automatic approval processes which might be baked into our platform, to holding your jet set vacationers happy by giving them extra autonomy to ebook their very own journey and make better-informed decisions that really fall inside price range. 

5 methods Travelperk will allow you to enhance journey coverage compliance

Improved Journey Coverage Consciousness

First issues first, journey coverage consciousness is essential. In case your group has by no means even learn your coverage, how will they keep on with it? For those who’ve spent the time to create a strong enterprise journey coverage, you’ll want to guarantee that staff really know what’s in there! Sounds apparent, proper? 

However many firms have their insurance policies hidden away in a shared drive or on the corporate intranet – the place it is simply forgotten and staff can’t entry essential data after they want it.  

With TravelPerk, there aren’t any excuses when vacationers declare they don’t know what’s in coverage! We make consciousness and compliance actually easy by permitting you to have your company journey coverage baked into our reserving device. Which means staff not have to sift via lengthy coverage paperwork or frantically try to discover your journey coverage hidden within the depths of your organization shared drive.

When you’ve uploaded your journey coverage to TravelPerk, its seamlessly built-in into their enterprise journey search, so vacationers will all the time know if a flight, resort or practice is inside coverage or not. 

Right here’s an instance of how your coverage is built-in into the TravelPerk platform…

Traveler autonomy and whole peace of thoughts

So, what are the extra advantages of getting your company journey coverage embedded into our platform? 

For one, it takes the strain off admins and journey managers by giving staff extra autonomy to ebook their very own journeys and make knowledgeable decisions while nonetheless staying inside price range. 

Secondly, It additionally provides your finance group whole peace of thoughts. (No extra night time sweats for Nigel, your CFO…) 

For instance, if an worker tries to ebook first-class flights to a convention or makes an attempt to ebook the penthouse suite for a corporation retreat, our reserving device will robotically flag that it’s out of coverage. See an instance beneath.

For extra peace of thoughts and elevated management of your corporation journey price range, we advocate establishing custom-made approvals inside the TravelPerk platform. So, if an worker tries to ebook a visit that falls outdoors of coverage, you possibly can select a group lead or journey supervisor inside your organisation to be accountable for approving that journey. 

Just like the sound of this? Let’s dive deeper into our customizable approval choices beneath…

Save time with automated journey approvals 

One other profit of getting your journey coverage baked into the TravelPerk platform is the power to have customized, automated approvals. 

For instance, if Mario in gross sales is reserving a practice and resort for a networking occasion subsequent month and this falls inside your journey coverage (nice work, Mario!) you possibly can select to have this enterprise journey robotically accepted in TravelPerk. Now Mario doesn’t want to attend or chase his group result in approve it – he’s all good to go as he’s caught to the coverage! 

Inside your account settings in TravelPerk, you possibly can set the approval workflows you need, who this is applicable to in your group, and who’s answerable for reviewing the proposed enterprise journey. Right here’s an instance beneath:

So on this case, any out of coverage journeys for these 3 vacationers will go to Matt to be accepted. We additionally supply a slack integration, which accelerates approvals by 80% by sending notifications to admins of any new journey to approve. Dreamy!

Finally, you get to decide on how a lot management you need on your corporation journey bookings. Wish to approve each journey? Completely nice! Blissful for journey bookings which might be in coverage to be robotically accepted? Nice! 

We additionally supply the pliability to arrange completely different approvals for particular stakeholders. For instance, if you need all C-Suite resort bookings and airfares to be robotically accepted, your approval course of would look one thing like this inside TravelPerk:

Automated journey approvals provide the better of each worlds: full management of your price range with out micromanagement. In addition they save your organization lots of time by eradicating the necessity to test each single journey if it falls inside coverage. And in flip, this will increase worker satisfaction.

You can even amend journey approvals at any time in your account settings inside TravelPerk. Providing you with full flexibility and management over your corporation journey price range. 

Customized journey insurance policies 

TravelPerk additionally provides you the chance to set completely different enterprise journey insurance policies for various members of your group. Typically, we often advise holding your company journey insurance policies as easy and easy as potential. But when you’ll want to set completely different guidelines for various groups, to assist enhance journey coverage compliance, TravelPerk makes this very easy.

For instance, you may have to set completely different journey prices, cabin seat lessons, and resort room prices in your government group versus the remainder of your organization. 

Right here’s an instance of how straightforward that is with TravelPerk: 

Complete visibility of journey spend

Are you noticing that you simply’re overspending your corporation journey price range however not likely certain how? You’re not the one one. 

With TravelPerk’s subtle reporting instruments, you possibly can simply see in real-time the place price range is being spent and who’s sticking to the corporate journey coverage.

Does your advertising group maintain ignoring your journey program and reserving journeys final minute, inflicting you to overspend on flights that might have been half the value? Or does your gross sales groups spend an excessive amount of price range on taxis after they could possibly be utilizing public transport? With TravelPerk reporting, your admin or finance group can categorize reviews by division, group, journey service, and extra so you possibly can simply monitor vacationers’ conduct and spot journey traits like this to remain forward of your price range. 

Ebook a demo right now to discover how TravelPerk makes enterprise journey easier to handle by providing you with extra flexibility, full management of your spending, and saving you cash by providing the most important journey stock in the marketplace. Discover out why we’re trusted by 1000’s of firms worldwide. 



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